Industries We Serve

Church Payroll

We are Your Church Payroll Experts.

ChurchPay Pros, a division of AccuPay, is focused on providing churches with exceptional payroll and payroll tax services. At ChurchPay Pros, our team of certified payroll experts and CPA advisors knows how to correctly pay and report according to the unique payroll rules which apply to churches and ministers.

OUR EXPERTISE INCLUDES:

• Minister’s Housing Allowances
• Minister’s Self Employment Tax
• Minister opt-out of Social Security
• Minister and other employee expense reimbursements
• Minister’s total compensation (base salary, housing allowance, expense reimbursements, health insurance and retirement benefits)
• Church payroll taxes

If you are a minister or pastor, church financial officer, or on the Board of a congregation, you’ll enjoy peace of mind knowing that the church and all employees, especially ministers, are complying with the special payroll and tax rules that apply to you. We are also pleased to provide you with references from several churches who are clients.

Restaurants

Restaurants have unique needs for specialized payroll, tax and ACA services, and AccuPay has been serving restaurants for decades with all of the below services:

FICA TIP TAX CREDIT REPORTING TO SAVE INCOME TAXES

Restaurants which have tipped employees are entitled to recoup a portion of the FICA/Medicare taxes they pay on the tips reported by their employees. AccuPay has designed a worksheet which automatically calculates a restaurant’s annual FICA Tip Tax Credit, which is called a Section 45(b) Tax Credit (see link here). We calculate the permissible annual federal income tax credit and also complete the IRS tax credit form which our restaurant clients can simply hand to their CPA/tax preparer for inclusion in the restaurant’s annual business income tax return. Last year, AccuPay captured and reported over $250,000 of federal income tax credits for our restaurant clients.

WORK OPPORTUNITY TAX CREDIT SCREENING

The IRS provides federal income tax credits to employers for hiring certain “types” of employees who are on “public assistance” (food stamps, etc.), certain veterans, ex-felons and other employee groups who otherwise may be unemployed. These Work Opportunity Tax Credits can save restaurants thousands of dollars of federal tax credits every year. AccuPay partners with HireTech to “screen” new employees for characteristics which qualify for the “work opportunity tax credit” (WOTC). If our restaurant client does not generate any WOTC tax savings, they are not charged for the WOTC screening and credit monitoring services——so nothing to lose!!

AFFORDABLE CARE ACT CALCULATIONS, STRATEGIES AND REPORTING

Many restaurants are subject to the Affordable Care Act due to the sheer number of employees on their payroll. The restaurant industry also commonly includes restaurant owners who have multiple restaurants with different ownership structures, which under some fact patterns are “grouped together” as a single employer for ACA purposes. AccuPay has ACA experts on our staff who have advised restaurants on Affordable Care Act laws/regulations, varying from a determination of their number of “full time equivalent employees” (50 or more FTE’s are required for “large employer status”), to annual ACA employee and IRS reporting on 1094/1095-C forms, to discussions on how to minimize potential ACA penalties by managing the hours of a restaurant’s employees.

QUICKBOOKS GENERAL LEDGER EXPORTS

Many restaurants use QuickBooks as their accounting software. AccuPay employs several QuickBooks ProAdvisors who can “map out” exports from payroll into each client’s unique general ledger chart of accounts. At the conclusion of the payroll, the payroll transactions are automatically exported as a file which can then be imported into a client’s G/L, eliminating the need for the owner or CPA to manually prepare a payroll journal entry.

Dental Practices & Medical Offices

AccuPay provides payroll, tax, HR, ACA, and General Ledger services for many dental practices and medical offices since we intimately understand the legal structure and benefit plans which are common to the healthcare industry.

Our services to this industry include the following:

LEGAL STRUCTURE AND OWNERS ON THE PAYROLL

Our CPA-led team of experts includes a Tax Department which intimately understands the tax and W-2 reporting impact of doctors “on or off the payroll”, based on the legal structure of the practice entity. We work with sole proprietors, partnerships, LLC’s, S and C corporation legal entities, and understand why the practice owners are either on or off the payroll based on the type of legal structure. We also understand the concept of “reasonable compensation” for S corporations as well as processing year-end bonuses to “zero out” C corporation annual net income.

VARIOUS TYPES OF RETIREMENT PLANS

We accurately process various types of “qualified retirement plans”, to include 401Ks, cash balance, profit-sharing, Simple-IRA plans, and work with dozens of financial planners and third-party administrators to ensure accurate reporting and funds transfers for the practice retirement plans. We always begin the plan set up by obtaining a copy of the underlying plan document. TPA’s and investment advisors enjoy working with AccuPay since we are “on the same page” as to understand how to operate the chosen retirement plan(s).

CUSTOMIZED OWNER TAX WITHHOLDINGS

Financial planners and CPA/tax advisors will often project the doctor’s annual tax liabilities and provide AccuPay with annual “tax targets” to “hit” by the end of the year. Most of the customized tax withholdings are a by-product of the doctor having professional earnings in addition to their payroll, such as S corporation/partnership profits and K-1s from related professional entities. Financial planners and CPA/Tax advisors enjoy working with AccuPay since we understand “why” they have customized annual tax targets.

FRINGE BENEFITS AND W-2 REPORTING

AccuPay’s tax experts are very familiar with the pre or post-tax treatment of employee deductions for medical insurance, HSA accounts, supplemental insurance coverages, and related employee benefits. We work with the practice owners and their advisors to make sure we are “on the same page” as to which deductions are pre and post-tax. We also know how to report HSA contributions on W-2 forms, when the HSA funding is both employee pre or post-tax as to contributions, as well as some employer funding of HSA accounts.

OWNERS’ HEALTH INSURANCE AND CAR REPORTING ON W-2 FORMS

We know how to report the S corporation owner-employees’ personal health insurance on their annual W-2 forms, which makes CPA’s happy with accurate “self-employed medical insurance” reporting on W-2s. We also proactively educate our clients about “personal use” of a company-provided vehicle, to minimize IRS audit adjustments

OUR HRIS SYSTEM/PRE-HIRE TO RETIRE HUMAN CAPITAL MANAGEMENT TOOLS

Our larger medical and dental practices are common users of AccuPay’s “pre-hire to retire” Human Capital Management software which we license from Kronos. This robust software assists larger professional practices with a totally paperless system of employee onboarding, employee self-service, benefits enrollment, electronic time off requests, and numerous HR functions with a single sign-on, single employee record database.